Outlook Web App (OWA): Calendar

The Outlook Web App (OWA) give you access to your Pace calendar via a web browser.

Please select from the list of topics:

Calendars

Step-by-step guide

Customize Calendar View

OWA offers multiple ways to view your appointments in your calendar.

  1. Click Calendar at the top of the screen
  2. Select from the 4 views listed at the top of the screen

    • Day - Single day appointments shown by the hour
    • Work week - Shows appointments Monday through Friday
    • Week - Shows appointments Sunday through Saturday
    • Month - Shows appointments for month
  3. Further filter the view
    Example of Month view:

Add an Appointment

  1. Select a date from the calendar
  2. Click New event
  3. Type the title of the appointment in the Event field
  4. Type the location of the appointment in the Location field
  5. If needed, type the email address or the name of the Pace University user who is attending the meeting in the Attendees field

    Note

    • When typing the name of the Pace University user, you will see an option to search within Pace's Global Address List. A selection can be made from the listed contacts.
    • By adding an attendee to the appointment, a meeting request is created. An email invitation will be sent to all participants when clicking the Send button.
  6. Select the start date, time, and duration of the appointment
  7. Select how the appointment should be shown on the calendar
  8. Select when you would like to be reminded prior to the appointment
  9. If appointment needs to repeat, select the appropriate duration

    Note

    Based on the duration choice, other options will appear to correspond with the selection.

  10. If appointment needs to be visible only to you when a calendar is being shared, check off Mark as Private

  11. Type the message to appear in the calendar appointment
  12. Click SAVE or SEND at the top of the screen

Use Scheduling Assistant

The scheduling assistant will show you the free and busy times of all attendees in a meeting.

  1. Create or open an existing appointment
  2. Click SCHEDULING ASSISTANT at the top of the screen
  3. Type the email address or the name of the Pace University user who is attending the meeting

    Note

    All attendees should be added to the list in order to see a merge calendar view of everyone's availability.

  4. Select the date and time from the calendar which shows as being available
  5. Click OK at the top of the screen

Share a Calendar

Sharing your calendar with others in the University allows them more access to your calendar information.

  1. Navigate to the calendar pane located left side of the screen
  2. Right click Calendar
  3. Select Share calendar
  4. Type the email address or the name of the Pace University user you would like to share the calendar with
  5. Select the level of access for the calendar

    • Availability only - See free and busy times

    • Limited details - View subject line of appointments

    • Full details - Read only appointments

    • Editor - Can change meetings

    • Delegate - Full access and be able receive your meeting invitations

  6. Type a subject for the calendar invitation to be sent
  7. Select the desired Calendar to share
  8. Click Send located top of the screen

Add a New Calendar

Create new calendars separate from your main calendar.

  1. Navigate to the calendar pane located left side of the screen
  2. Right click MY CALENDARS or OTHER CALENDARS
  3. Select New calendar
  4. Type the desired name of the calendar and press Enter on the keyboard

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